--- title: "Digital Mobilization: How Employers in Ukraine Now Manage Military Records via Diia" description: "🇺🇦 Employers in Ukraine can now manage employee military records entirely online via the Diia portal. Data updates in the \"Obereg\" registry take 72 hours. Paper documents are no longer required. #Diia #MilitaryRecords #Ukraine2026" date: 2026-08-13T15:30:04.000Z lang: en url: https://xab.info/en/posts/digital-mobilization-how-employers-in-ukraine-now-manage-military-records-via-diia tags: [ukraine, digital-transformation, mobilization, diia, military-account, rbc-ukraine] publisher: "XAB.info" --- # Digital Mobilization: How Employers in Ukraine Now Manage Military Records via Diia ![Smartphone displaying the 'Rezerv+' app with a military registration document, laptop in background showing Ukraine's employee reservation portal](https://xab.info/media/2026/08/13/tsifrovaya-mobilizatsiya-kak-rabotodatelyi-v-ukraine-teper-upravlyayut-voennym-uchetom-cherez-diю/tsifrovaya-mobilizatsiya-kak-rabotodatelyi-v-ukraine-teper-upravlyayut-voennym-uchetom-cherez-diю-1.webp) ## 🎯 Key Points - Employers can manage employee military records online via the Diia portal. - Data is updated in the "Obereg" registry within 72 hours. - An electronic key with an EDPRPOU code is required for login. - Paper duplication of documents is no longer required. August 13, 2026, marked a landmark day for Ukraine's administrative system: the Ministry of Defense and the Ministry of Digital Transformation officially launched a full online mode for military record-keeping for employers. Legal entities can now access up-to-date data from the "Obereg" Registry, update employee information, and complete final verification without leaving their offices. All stages of the process have been digitized on the Diia portal. ### How the new system works for businesses According to government statements, access to the service is open to legal entities and their separate subdivisions. Access to the Diia portal now requires the use of an electronic key with an EDPRPOU code. This solution aims to eliminate paperwork and the need for personal visits to Territorial Recruitment and Mobilization Centers (TRMC). If information is provided online, there is no need to duplicate it on paper, which significantly relieves the administrative apparatus. ### Deadlines for updating data in the registry The Ministry of Defense clarified the technical details of the process. Information regarding the hiring or dismissal of employees is updated in the Unified State Registry of Conscripts, Military Personnel, and Reservists within 72 hours after verification. This allows the state to promptly track personnel movements and update data on mobilization resources. Deputy Minister of Digital Transformation Valeriya Koval, in her video address, emphasized that the system operates in real-time, ensuring transparency for both parties. ### Context: Legislative changes and consulates The launch of the service comes against the backdrop of tightened control over military records. It was previously reported that Ukrainian consulates abroad would no longer be able to provide services to men of conscription age without military record documents. Furthermore, the Cabinet of Ministers approved a new procedure for maintaining the Unified State Registry of Conscripts, Military Personnel, and Reservists "Obereg". The law defines the list of grounds and the procedure for granting deferment from mobilization in 2026 for various categories of military personnel. ### Contradictory data Although the service launch is announced as comprehensive, there are nuances in the interpretation of deadlines and coverage. While RBC-Ukraine reports on the current availability of the service for all legal entities, some analytical reports (e.g., from klerk.ru) indicate a phased introduction of functionality, which may have started as early as May 2025 for certain categories. Additionally, the question of how exactly the Diia system integrates with TRMC databases in regions with unstable internet remains a subject of debate. Authorities claim full synchronization, however, delays in data updates exceeding the stated 72 hours may occur locally. ## 🔍 Fact-Check Verification - [No paperwork and no visits to TRMC. Employee military records moved to Diia](https://www.rbc.ua/ukr/news/paperiv-ta-vizitiv-ttsk-viyskoviy-oblik-pratsivnikiv-1786634515.html) - Основной источник информации о запуске сервиса. - [Deadline July 31: Who needs to register for military service in the coming days](https://www.rbc.ua/ukr/news/dedlayn-31-lipnya-komu-treba-stati-viyskoviy-1785152644.html) - Основной источник информации о запуске сервиса. - [How to register for military service online: Ministry of Defense provides clarification for 17-year-old Ukrainians](https://www.obozrevatel.com/novosti-obschestvo/kak-stat-na-voennyij-uchet-onlajn-minoboronyi-dalo-razyasnenie-dlya-17-letnih-ukraintsev.htm) - Разъяснения Минобороны о процедурах. - [Military record registry for employers 2025. From May 9, data can be submitted electronically](https://www.klerk.ru/buh/articles/649744/) - Исторический контекст внедрения сервиса. ## ❓ FAQ ### Q: Who can use the service? **A:** The service is available to legal entities and their separate subdivisions. ### Q: What is needed for login? **A:** To log in to the Diia portal, you will need an EDPRPOU in an electronic key. ### Q: How quickly is data updated? **A:** Information is updated in the registry within 72 hours after verification. ### Q: Is it necessary to duplicate data on paper? **A:** No, if the information is provided online, there is no need to duplicate it on paper.